Stallholder Application Form

Terms & Conditions:

To participate in the 2021 Gymea Village Fair, you need to agree to the following terms & conditions. Please read this document thoroughly to ensure your full understanding of the event, our requirements and your participation and sign at the bottom of the page.

Applications will not be accepted without a completed and signed application form, payment and a copy of your Public and Products
Liability Insurances.
Food Applications
must also include a Notice of Confirmation from the NSW Food Authority before your application can be assessed. Proprietors of temporary food businesses must comply with the Food Standards Code, specifically the Food Handling Guidelines for Temporary Events, for the duration of their business’ operation. Once approval is granted
an information pack will be sent prior to the Fair, advising of site location, traffic plan and other relevant details. Gymea Chamber of
Commerce reserves the right to accept or reject any application.Gymea Chamber of Commerce reserves the right to prioritise the allocation
of sites to Chamber Members over external applications up until 30 September 2021, even when external sites may have been confirmed prior.

Applications will be processed in order of receipt as sites are limited. You can only sell what you have listed on the application form in “description of goods to be sold”. You must agree to all terms & conditions to apply for a stall at the Fair. Failure to comply with all terms & conditions will result in a forfeit of the application fee and your stall removed from site.

Closing date for stall site applications is when the fair is deemed full by Gymea Chamber of Commerce Committee.

Stallholders must pay their Application Fee with the lodgement of this form.

All stallholders MUST enter via President Avenue through the one way traffic system and follow the directions of our traffic marshals and zone marshals. No verbal or physical abuse will be tolerated and the stallholder will be asked to leave the fair immediately and banned from any further Gymea Fairs.

Stallholders to provide their own stall structure and set up their display/stall in a safe, workmanlike manner, and comply with safety
standards. Stallholders are to erect their stalls along the gutter to allow for maximum pedestrian thoroughfare in the centre of the road. All business is to be conducted within the confines of the stall. Merchandise must be contained within the stall and must not encroach outside their allocated space onto footpaths or passageways. Stallholders breaching their space allocation will be asked to move back within
their 3m x 3m site. No extended awnings are to be used. Continual fa
ilure to remain inside your allocated site when requested by a Gymea Fair representative may lead to non-acceptance of your 2022 application form.

No refunds will be given due to any event caused by circumstances beyond the control of the organising committee, eg. wet weather,
parked cars in sites.
Stallholders will be offered an alternative site if a car is parked in their site. If the stallholder does not accept this alternative site a refund will not be given and no further sites will be offered. 14 day’s cancellation notice must be given to Gymea Chamber of Commerce to be eligible for a refund.

Stallholders must remove all rubbish relevant to their site and leave their space tidy.

Stallholders must provide their own power via a generator.

A copy of the NSW Food Authority Food Handling Guidelines for Temporary Events will be forwarded to accepted food vendors with their event confirmation letter.

Food Vendors
must supply a copy of Notice of Confirmation from the NSW Food Authority. Notification via the NSW Food Authority web site is free and provides you with an instant Notice of Confirmation. To notify online please go to

Under no circumstances are any of the following to be sold at Gymea Village Fair – Cap guns & caps, throwdowns, knives, pen knives of any description, items that make loud, shrill or piercing sounds, water pistols, tricky string/silly string or aerosols. Any breach will result in a forfeiture of your fee and closure of your stall.

Each stallholder shall be responsible for managing all risks occurring from their activity. Stallholders must abide by any direction given by the Gymea Chamber of Commerce Committee Members in relation to risk management.

The stallholder agrees to indemnify the Gymea Chamber of Commerce against all liability, claims, demands, expenses, fees, fines, penalties, suits, proceedings and actions of any kind.

Stallholders occupy and utilise the site at their own risk, and release the Gymea Chamber of Commerce from any liability for any damage to the display/stall or any other property of any description; or for loss of income due to event cancellation or eviction due to non-coherence to safety regulations or terms of this agreement.

Photographs taken by the official photographer during the Fair may be used in the Gymea Chamber of Commerce’s marketing material.